Supplier invoices, receipts, and credit notes arrive by email in every format imaginable, and someone on your team keys each one into your accounts by hand. It is slow and error-prone, and a single mistyped figure can mean a duplicate payment or a missed early settlement discount. This AI document processing system reads, checks, and posts your finance paperwork for you, straight into the accounting software you already use, whether that is Xero, QuickBooks, Sage, FreeAgent, or another platform.
What You Get:
- An AI extraction system that reads supplier invoices, receipts, and credit notes in PDF, image, and scanned formats
- A dedicated intake inbox that collects documents automatically from suppliers and staff
- Validation checks that match each invoice against its purchase order and flag any price or quantity differences
- Duplicate detection that stops the same invoice from being entered or paid twice
- Automatic posting of approved documents to your preferred accounting software with the correct supplier, nominal code and VAT treatment
- An exceptions queue where anything unclear is held for a quick human review
- A handover session, a written guide, and 14 days of post-launch support
The Benefits to You:
- Documents are processed however they arrive, which removes the need for staff to retype anything
- Nothing gets lost in personal inboxes, which gives your business a single, reliable intake point
- Discrepancies are caught before payment, which protects your margins and your supplier relationships
- Duplicate payments are prevented, which saves money that is often never recovered
- Your books stay current and accurately coded, which makes month-end and VAT returns far quicker
- Your team only handles the documents that genuinely need attention, which frees up hours every week
- Your team can run the system confidently, and any early issues will be resolved while it settles in
Get in touch with the accounting software you use and a rough monthly volume of supplier invoices, and we'll outline your setup within 48 hours.
