Manually entering invoices, receipts, and credit notes into your accounts takes up hours of your team's time every week. Mistakes creep in, duplicate payments slip through, and month end becomes a scramble to put things right. This AI document processing system handles the data entry for you by reading each document, checking it, and recording it in your accounts. It connects with your preferred accounting software, which includes Xero, QuickBooks, Sage and most other widely used platforms.
What You Get:
- AI data extraction for invoices, receipts and credit notes, which covers PDFs, photos and scanned documents
- A shared inbox where suppliers and staff can send documents for automatic collection
- Purchase order matching that highlights any difference in price or quantity
- Duplicate invoice detection that runs before anything is recorded or paid
- Direct entry into your accounting software with the supplier, nominal code and VAT rate applied
- A review queue for any document that the system cannot process with confidence
- Staff training, a written user guide, and 14 days of support after launch
The Benefits to You:
- Every common document format is handled automatically, which takes manual typing out of the process
- All incoming documents arrive in one place, which makes them easy to find and track
- Price and quantity errors are caught before payment, which protects your cash flow and your supplier relationships
- The same invoice cannot be paid twice, which removes a common and costly mistake
- Your records stay up to date and correctly coded, which speeds up month-end and VAT returns
- Staff only deal with exceptions, which gives them back hours each week
- Your team is confident with the system from launch, and any early issues are fixed promptly
To get started, let us know which accounting software you use and roughly how many invoices you handle each month, and we will send you a setup plan within two working days.
